Digitizing Childcare Operations with a Cloud-Based Platform Built for Scale
TL;DR
- Star Days Nurseries (SDN), a UK-based nursery chain, was operating on legacy childcare software that couldn’t keep pace with their growth.
- Veroke delivered a cloud-based web platform and Android tablet app, automating core operations including attendance tracking, HR, and invoicing.
- The platform eliminated manual data entry, enabled real-time reporting, and gave educators tools designed for classroom speed and simplicity.
- Within months of rollout, SDN reduced admin overhead by 30%, cut billing errors to near zero, and improved child attendance tracking accuracy by 95%.
SDN's Key
Performance Metrics
95%
Accuracy in real-time child and staff attendance logging
30%
Reduction in administrative workload across locations
70%
Faster invoice generation and reconciliation
100%
Uptime post AWS deployment, enabling continuous access
The Problem: A Growing Nursery Network Strained by Outdated Systems
Star Days Nurseries was using KinderSoft, a desktop-based software, to manage core operations across its expanding network. The system lacked mobility, didn’t support real-time updates, and required significant manual effort from educators and admin teams.
Core challenges included:
- Manual child and staff attendance logs prone to errors
- Delays in monthly invoice creation and parent communication
- Disconnected systems for HR, occupancy, and classroom data
- No centralized dashboard to monitor performance across branches
- Â
The Goal: Create a Unified, Real-Time Platform for Staff and Management
Our objective was to replace the legacy software with a comprehensive, tablet-ready solution that would:
- Digitize attendance, enrollment, and billing workflows
- Enable teachers to manage operations directly from classroom devices
- Centralize HR and staff tracking for better resource planning
- Give administrators real-time visibility and data across branches
- Support scale as SDN added new locations
Our Transformation Strategy
A Cloud-Powered Ecosystem with Built-in Agility
Veroke partnered with SDN to rethink the entire operational flow and build a solution from the ground up.
We built a custom Android app in Java for tablets used by teachers. The app enabled:
- One-tap child and staff check-in/out
- Instant updates to child records and schedules
- Activity logging for real-time parent communication
- Offline support with automatic cloud sync on reconnect
Web Dashboard with Full Operational Control
We built a secure cloud dashboard using Angular.js and Node.js, hosted on AWS. Admin users could:
- View real-time attendance, staff-to-child ratios, and occupancy
- Manage staff records, permissions, and schedules
- Automatically generate invoices based on attendance data
- Export reports for compliance and planning
Automated Invoicing Engine
- A dynamic billing engine replaced the manual Excel-based invoicing system.
- It automatically applied service tiers, tracked attendance, and generated downloadable, itemized bills for each family.
Building a Future-Ready Nursery Operations Platform
By replacing outdated software with a mobile-first, cloud-powered solution, Veroke helped Star Days Nurseries streamline every layer of its operations. What began as a need for better attendance tracking evolved into a full-scale digital transformation.
SDN now runs on a platform that’s not only aligned with their current needs but is flexible enough to support their continued expansion across the UK.
Get Your Customized Growth Blueprint!
Share what’s holding your platform back and we’ll surface the highest-leverage path forward.
